![]() If you send it too soon, people will lose it or forget about it. ![]() Ideally, you want to issue your agenda 3 to 4 days in advance of the meeting. Save time getting your meetings set up properly with this pack of project meetings templates. You can also use this point to ask for suggestions of topics to discuss on next time’s agenda.īonus points if you can send out the invite before everyone has left the room! If you have announcements about where the meeting will be held, then this is the time to say. People can check their diaries there and then. Confirm the next meetingīefore or after AOB it is a good idea to include confirmation of the time and date of the next meeting. Ellis taught me (via the agendas he produced for our PM Circle team meetings) that writing “One more thing…” is actually more effective! It also represents more accurately what people say during that time. Tip: You don’t have to write “AOB” on the agenda. Including AOB on the agenda gives people confidence that they will have the opportunity to raise other points that are not covered by the main agenda topics. You go round the table asking people if they have any other points they want to raise. This stands for Any Other Business and should come at the end. If you don’t need it on the day, simply skip past it. Put ‘Apologies’ as the first item on your standing agenda template. It helps focus the team if issues arise that need the input of someone who isn’t there. It is always good to recognize who isn’t in the room and to introduce their deputy if they have sent someone to attend in their place. The format for your meeting agenda should start with apologies. This helps people understand that their points are not forgotten and will be discussed in due course.įit the suggested agenda topics from the team around your standard agenda items. Set up a separate meeting, or advise them that their topics will be discussed at the next regular meeting. If you can’t find space on the agenda for all the topics suggested by attendees, let people know when they will be able to discuss their points with the group. ![]() You may have to cull some of the suggestions if they are off-topic or would take too long. You want to make sure that everyone’s points are covered, so talk to team members about what they want to discuss at the meeting. ![]() Get input from the teamįor any specific meeting, make sure you check in with the team before putting the agenda together. Then you can use this as the basis for each agenda you need to create going forward. More on that later too.įor formal meetings, you can include an item that is approval of the meeting minutes from the last meeting.Īnything you ask about or discuss regularly can go on your standard agenda template. Other matters arising (this is a general bucket agenda item for anything that has come up since the last meeting).Confirmation of when people are out of the office in the next few weeks.Progress updates and upcoming milestones.Review of actions from the last meeting.You can also use the free template for meeting agendas below. I’ve also got 10 tips for writing good minutes for when you need to plan what happens next.īut here, we’re focused on how to create a meeting agenda and tips for preparing a good agenda. This article deals with creating agendas that work. The minutes ensure everything is document and wrapped up effectively at the end. The agenda makes sure the meeting starts on a good footing. Agendas help with project communication - they ensure people know why they are turning up to a meeting and what they should be doing when they are there.Īgendas and meeting minutes go hand in hand. ![]()
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